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Using subtenants

Tenants and subtenants in "Settings"

Tenants

A tenant is the digital representation of a real organization in MindSphere. A tenant contains users, data, assets and other properties.

A tenant groups users and offers them access to MindSphere. All users within a tenant have a common view of the saved data. By default, users only see the data of the assigned tenant.

Subtenants

You can create and manage additional so-called subtenants within a tenant. The subtenants can represent additional organizations or departments.

You can assign multiple users to a subtenant. Users of a subtenant only see the associated assets and data of the subtenant in the respective MindSphere application.

You can find additional information on viewing assets and user rights of subtenants in the Asset Manager documentation (https://documentation.mindsphere.io/resources/html/assetmanager/en-US/index.html).

Assignable roles to subtenant users

Only specific roles are useful or even allowed for a subtenant user. To protect the administrator from misconfiguration, certain core roles are blocked for assignment to subtenant users.

This blocking works in all directions:

  • Subtenant user cannot be assigned to user groups which have a not assignable role.
  • Roles cannot be assigned to user groups which have subtenant users assigned.

You can assign the following roles to a subtenant user:

  • mdsp:core:SubTenantUser,
  • mdsp:core:fleetmanager.subtenantuser
  • mdsp:core:va.subtenantusage
  • mdsp:core:visualexplorer.viewer,
  • mdsp:core:vfc.admin
  • mdsp:core:vfc.user
  • mdsp:core:vfc.viewer

Only MindSphere core roles (mdsp:core:*) are blocked and explicitly unlocked for subtenants. All other roles are always unlocked.

Note

As administrator, you should always be careful with the assignment of users to roles and user groups.

"Subtenant" user interface

The following screenshot shows the "Subtenant" user interface:
Create Subtenant

① Creates a new subtenant
② List of created subtenants
③ Subtenant name and description
④ Shows the subtenant assets in Asset Manager
⑤ Opens a dialog to edit the subtenant name and description
⑥ Deletes the subtenant
⑦ Opens a dialog to edit the assignments for the selected subtenant.

Note

Operator tenants do not support the subtenant functionality

The subtenant option is not available in Operator tenants. Settings in Operator tenants do not display the tab "Subtenants".

Create new subtenant

Prerequisite

You can only create a subtenant, if you initially have generated the provider information. With the initial design of the provider information, you read confirm the provider information.

Additionally you agree with the terms and conditions associated with it. You must not enter the basic information or formulate tenant provider links necessarily to create a subtenant.

Note

Quota consumption The creation of a new subtenant reduces your quota.

Procedure

To create a new subtenant, proceed as follows:

  1. Click on "Subtenant" in the navigation.
  2. Click on create subtenant "Create subtenant".
  3. The "Create subtenant" dialog opens.
  4. Add a subtenant name.
  5. Add a description for the subtenant.
  6. Click "Create".

Result

You have created a new subtenant.

Assign users to a subtenant

You can assign a user to a subtenant when creating the user by choosing the user type.

Prerequisite

  • You have created a subtenant.
  • You have created a subtenant user.

Procedure

To assign a user to a subtenant, proceed as follows:

  1. In the navigation area, click "Subtenant".
  2. Select the desired subtenant in the selection list.
  3. Click "Assign users".
  4. The "Assign users to:<SubtenantName>" dialog opens.
  5. Select the user you want to assign in the list and click "Next".
  6. To save the configuration, click "Save".
  7. In order to close the settings, click "Close".

Result

You assigned the user to the subtenant.

Remove user from a subtenant

Procedure

To remove a user from a subtenant, proceed as follows:

  1. In the navigation area, click "Subtenant".
  2. Select the desired subtenant in the selection list.
  3. Click "Assign users".
  4. The "Assign users to:<SubtenantName>" dialog opens.
  5. Select the user you want to remove in the list "Available users".
  6. To remove the user of the subtenant, click .
  7. To save the configuration, click "Close".

Result

You removed the user from subtenant.

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Last update: April 22, 2022