Skip to content

User rights

Insights Hub Business Intelligence Data

In order to access Insights Hub Business Intelligence Data, you need the Author role. Subtenant users cannot use Insights Hub Business Intelligence Data irrespective of the assigned role.

For creating, viewing, editing or deleting a data source in Insights Hub Business Intelligence Data, you need to have the corresponding permission in Insights Hub Business Intelligence.

Insights Hub Business Intelligence

Insights Hub Business Intelligence adopts the user rights from the Settings application.

The user rights depend on the following user roles:

  • Publisher
  • Viewer
  • Interactor
  • Administrator
Right Role: Viewer Role: Interactor Role: Publisher Role: Administrator
Use Insights Hub Business Intelligence 🗸 🗸 🗸 🗸
View visualizations 🗸 🗸 🗸 🗸
Create Alerts 🗸 🗸 🗸
Create visualizations 🗸 🗸
Manage groups and projects 🗸

For more information on user roles, refer to Tableau®.

License types

You can purchase Insights Hub Business Intelligence in the license types "Creator" or "Viewer". The following table shows the differences between the license types:

License type Insights Hub Business Intelligence Role
Creator Publisher, Interactor, Administrator
Viewer Viewer

For more information about the license types, refer to Supplemental Terms.


According to the purchased packages, you have a specific quota of licenses for each license type.

  • Assigning one of the Insights Hub Business Intelligence user roles above entitles the acquisition of a corresponding license. Users will automatically acquire a license by opening Insights Hub Business Intelligence for the first time.

  • Sharing a license among multiple users is not permitted, licenses cannot be reassigned frequently. The tenant administrators or Insights Hub Business Intelligence Administrators are allowed to reassign licenses. Insights Hub Business Intelligence Administrators can review the list of users and their current license assignment in the 'Users' menu of Insights Hub Business Intelligence.

  • Revoking access to Insights Hub Business Intelligence via the Settings application does not immediately withdraw the license from the user. The user cannot log in, but remains on the server and still consumes a license. When the access has been revoked and the license is used for more than four weeks, then it is automatically removed and the user becomes available again.

Managing Content Access

With the "Site Administrator" role, you can manage content permissions on the server. Site Administrators are responsible for managing user groups, assigning users and granting fine-grained permissions on content (projects, data sources, workbooks, views). New users can access to projects, data sources or workbooks, a Site Administrator needs to assign them to a corresponding user group.

These access rights also apply to Insights Hub Business Intelligence Data. To create a new data source, you need to have the permission to publish on the project. To update an existing data source, you need to have the overwrite permission for it.

User groups is a powerful tool to support the subtenancy context. It can be leveraged to manage different permissions for the users from different tenants or sub-tenants. At the same time, the underlying data is always protected. The users from different subtenants may have access to the same dashboard, but they can only see the data of assets as per their access.

With content permissions, you can also control which views are available for individual users as dashboards in Insights Hub Monitor.

For more information, refer to Site Administrator Role and Tasks or Managing Content Access.

Last update: April 11, 2024